Scan, capture, and manage vendor bills automatically in NetSuite with intelligent OCR.
Generally, yes. In most cases, if enough information is available via the invoice, ZoneCapture can automatically match the invoice to the Vendor (and purchase order) directly in NetSuite. If not, this process can be performed manually.
ZoneCapture can regonize a variety of fields, including: Invoice type (bill or credit), Invoice date, Due date, VAT registration number, Bank account number, Currency code, Total Net Amount, Total Tax Amount, Total Gross Amount, Payment reference (incl. Finnish Viite, Norwegian KID and Danish FIK), PO Number, Buyer Reference, various VAT Rates (if applicable).
Absolutely! ZoneCapture has the ability to match an incoming bill/invoice to an existing, native purchase order in NetSuite. Once the match is discovered, the PO will be billed using the items from the purchase orders. ZoneCapture also uses a unique Three-way Matching feature to help you filter through full matches, partial matches, and mis-matched invoices.
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Automation can be scary, we totally get it
Can it really handle any type of invoice? I feel like we get some unique ones.
Do we really need another app for that? I mean, can’t we just do it manually?
Too much automation makes us nervous. How do we know it’s working?
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How does ZoneCapture work?
Receive bills and credits
This email address is unique to you and your business and is foundational to initiating the workflow with ZoneCapture.
Automated data entry and review
ZoneCapture then automatically creates booking proposals by using the scanned data and mapping it directly into a NetSuite Vendor Bill. This means the entire process from receiving the invoice to capturing it in NetSuite is completely touchless and requires no external interface or manual entry.
Validate captured data
Features like Three-way Matching and Split-screen View allow for a focused approach to reviewing partially or mis-matched invoices and purchase orders for any possible errors.
Users can then take advantage of Clickable Auto-learning to enhance ZoneCapture's ability to handle unique invoices or data sets received by the business from various vendors.
Create validated transactions
Because this all happens natively in NetSuite, all your existing workflows, customizations, and forms are all fully supported.
And with all your accounts payable data in one place, keeping an accessible record and trail of your invoices, purchase orders, and bills goes from painful to painless in a matter of minutes.
See Capture in action
Who benefits from e-invoicing? Everyone, that's who.
The winners are preparing their businesses for scale and variation in the way they manage vendor bills, instead of simply sticking to what they know. They are securing their ability to scale accounts payable and rapidly adapt to changes in the marketplace. With e-invoicing, businesses are unlocking limitless growth potential.
How to Implement E-Invoicing
You will need to discover the scope of the project based on the current systems and platforms your business works with to conduct its invoicing processes (Zone is happy to help with this by the way!). We suggest having a walkthrough with a consultant or someone who is familiar with e-invoicing to understand how they operate and how to send to customers, etc. It would also be beneficial to run your e-invoices through a test environment as well. Be sure you are educated on your country’s specific guidelines related to e-invoices. The business needs to register with an e-invoicing network. Usually this is done through an online portal with tax identification information. A consultant can help you do this step as well if you run into questions. It’s typical for the registration to take 3-4 weeks to complete on the network side. All that’s left is to move your process from test or sandbox to production and you’re ready to send e-invoices.
Get your ZoneCapture demo
Why wait to make automating accounts payable a painless experience? Talk to a Zone Apps expert and learn how ZoneCapture can help your business scale on NetSuite.
Painless AP at a painless price
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Catch us at the World Finance Forum: London March 23 & 24
Don't miss the opportunity to meet Zone & Co and our partner MacroFin at the World Finance Forum in London on March 23 and 24, 2023. We'll be co-sponsoring the event, exhibiting, and hosting a 30-minute roundtable session. We look forward to networking with you!
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