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ZoneReconcile: Automated Bank and Credit Card Reconciliation for NetSuite, in NetSuite

Automatically reconcile your bank account and credit card charges within minutes and save hours of manual processing daily. No hassle, no manual entry, and no errors.

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Does ZoneReconcile integrate directly with my bank/card provider?
Are all reconciliations made automatically?
Can ZoneReconcile manage multiple subsidiaries, currencies, and countries in NetSuite?

Depending on your bank, you can configure live bank feeds to push transactions into NetSuite automatically via ZoneReconcile. Speak to us about your bank and requirements to confirm if this would be an option. Most commonly, customers import statement files using ZoneReconcile. We support virtually all file formats, including CSV, Comp53, MT940, OFX, QIF, and many country-specific. If we don’t include yours as standard, we’ll configure our app as required.

The short answer is that you can but shouldn't reconcile all your transactions automatically. ZoneReconcile's configuration options allow you to automatically reconcile transactions based on multiple criteria. Most ZoneReconcile users implement a mix of automated reconciliations for certain transactions — while enabling a quick manual check of the suggested reconciliation before posting — to ensure there are no errors with critical financial transactions. Using a combination of suggested matching and tailored screens, ZoneReconcile means your entire bank and credit card reconciliation process can be completed within minutes, enabling your team to monitor for exceptions rather than manually reconciling every transaction.

Absolutely. ZoneReconcile has been developed for NetSuite and natively in NetSuite. As such, it extends NetSuite’s core functionality and is tailor-made for growing international businesses.

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USED BY 1500+ NETSUITE CUSTOMERS GLOBALLY

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Why zone?

A native bank reconciliation and credit card import SuiteApp for NetSuite.

Instead of users wasting hours entering and matching each line of bank and credit card statements, ZoneReconcile automatically creates and reconciles all of your transactions in one easy step. Simply upload your statements or configure a transaction feed directly from your bank and automatically create and reconcile transactions across multiple companies, bank accounts, cards, currencies, and e-payment providers.
Automatic bank reconciliation in NetSuite
ZoneReconcile eliminates time, effort, and frustration from your bank reconciliation processes in NetSuite. Simply upload your bank statement or set up a bank feed to automatically create and match everything from bills and credits to prepayments, direct debits, and expense claims. Given the speed and ease of use of the app, most of our 1500+ customers reconcile within minutes every day, meaning that balances are essentially live, cashflow reporting is optimized, and days of manual effort are saved every month.
Credit card statements in NetSuite made easy
If only it were as easy to reconcile credit cards as it was to run up a bill on them! Well, it can be. Use ZoneReconcile to easily upload your credit card statements to NetSuite and match transactions based on transaction details (e.g., date or amount) or create new transactions for approval. Simplify processing and manage your transactions on a single page. We support NetSuite departments, classes, and locations as standard and will help you create custom-matching rules for no-hassle expense claims and expenditure management.
Practical for processing in the real world
Imagine processing foreign currency, consolidated or split payments, and payment differences with one click. Easily manage expense reports, card transactions, variations, interest gains, and bank fees on the fly within the app instead of multiple screens and transactions. Just open the reconciliation screen, review your matches and open transactions, and go.
Manage limitless accounts, cards, currencies, and subsidiaries
Like all Zone Apps, ZoneReconcile adapts whether your business is growing, scaling, or already established. It doesn't matter if you have a single company with one bank account and company card or a global enterprise with multiple subsidiaries, banks, and cardholders. You can automatically reconcile your bank and credit card transactions natively in NetSuite. 
Direct Debit receipts and reversals as standard
ZoneReconcile treats all incoming direct debit payments like any other transaction and reconciles based on transaction details (e.g., customer/vendor, date, amount) – it can even automatically account for transaction fees if you use a third-party direct debit provider. On the occasional unsuccessful or refunded direct debit, ZoneReconcile posts everything correctly to General Ledger under a new transaction type of ‘Direct Debit Reversal.’ Cleverly, this re-opens the initial bill and posts the reason reversal reason, meaning you can use standard NetSuite workflows to alert users or even chase for payment.
Plus, anything else you want to reconcile…
Although most customers use ZoneReconcile for bank and credit card statements, you can use the app in any area of your business where you are required to reconcile a range of transactions.
FAQs

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Got answers.

Can ZoneReconcile manage multiple subsidiaries, currencies, and countries in NetSuite?
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Does ZoneReconcile integrate directly with my bank/card provider?
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Are all reconciliations made automatically?
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CHALLENGES

Automation can be scary, we totally get it

Can it really handle any type of invoice? I feel like we get some unique ones.

You’re right, you are unique! And yes, we can likely handle the invoice whether via PDF or e-invoice format. As different as invoices might look from vendor to vendor, the underlying data is essentially the same. This allows us to use intelligent OCR technology to discover the relevant data and capture it directly in your NetSuite instance so you spend less time entering all this unique data, and more time using it to pay your invoices accurately and on-time.

Do we really need another app for that? I mean, can’t we just do it manually?

Sure, you absolutely could. And many businesses today still enter invoices in manually (if they can). But with the growing complexity of business and the associated processes, keeping up with everything from e-invoicing regulations to invoices via email is going to get tiring and eventually chaotic. Meaning you’ll be playing catch up all the time, instead of building better vendor relationships. Plus, with ZoneCapture for NetSuite...you don’t even need another system.

Too much automation makes us nervous. How do we know it’s working?

Yeah, we feel you on this one actually. Like, a lot. Which is why we curbed our (and hopefully your) worries by building features like Three-way Matching and Split-screen View to let you do your checks-and-balances thing. Because as much as we believe in automation and smart OCR technology, we know that a human touch can go a long way. So do your thing. Check the tech. We’ll be right there with you. And then let it do the rest of the heavy lifting.
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Painless SCAN & Capture

AP automation you can control (and love)

Managing accounts payable as a modern business should mean less work, not more. Even as your business changes. You need software that can scale with you while letting you keep control.
That's why the fastest finance teams are using forward-thinking technology to manage accounts payable, from automation to Smart OCR. And they're doing it on NetSuite with ZoneCapture.
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backwards Processes
Slow accounts payable is risky business (and no fun)
Manual processes
Human errors
System vulnerabilities
Process risks
Time constraints
Dirty data

Manual processes

Manually managing, matching, and capturing vendor bill data in spreadsheets or your ERP system works for as long as you have hours available in the day. But when your business starts to scale faster than you can keep up, manual processes create a catch-up nightmare, leaving you vulnerable to countless errors.

Human errors

Capturing invoice and vendor bill data manually makes your business prone to errors you can't afford as you grow. And because not all invoices are created equally (or look remotely the same, sometimes), you're not only relying on accurate entry, but accurate manual discovery, too. Sifting through emails, PDF files, and browser tabs makes for a prime environment for errors to occur without intention or notice.

System vulnerabilities

When you're manually entering vendor details between systems or from a PDF or email, you're leaving yourself and your business open to security risks. The more spreadsheets, emails, and systems you need to keep track of, the easier it is for someone or something to slip through the cracks. It's easy to take advantage of all those passwords you have to remember or files you need to keep track of.

Process risks

Maintaining a secure workflow and process for managing accounts payable is key to reducing errors and meeting payment deadlines. When everything is manual or siloed between systems and emails, your processes are likely to break down and cause delays or critical errors, like missed payments, paying the wrong amount, or a bill getting stuck in the approval process.

Time constraints

Many finance teams find themselves under immense pressure to meet deadlines, from closing the month to paying vendors on-time to maintain good working relationships. Every second counts, which is why spending precious hours of your team's time on processes like data entry is likely costing your business more than you think.

Dirty data

One thing we see creep up on businesses time and time again is the looming impact of what we call dirty data, or data that you're not really sure is accurate. This happens unintentionally when just getting to the finish line is hard enough at the early stages of growth. But without attention early enough, it's easy to create a mountain of technical debt in the form of unusable data when your business starts needing it most.
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Capture

Advancing AP with better invoice processing: A guide to OCR automation

Today’s businesses place a high value on moving quickly and decisively. This not only applies to product development teams, but it also applies to the accounts payable (AP) department. If you’re in finance or AP, you likely understand the pressure to process invoices quickly and accurately while keeping costs under control. That’s where optical character recognition (OCR) technology can help.

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Forward Finance
Faster, intelligent AP automation means more freedom. Less work.
Painless capture
Automated entry
Native experience
Reduced effort
E-invoicing ready
Limitless potential

Painless capture

With ZoneCapture, automatically create vendor bills and credits in real-time using intelligent OCR technology without ever leaving the NetSuite interface. Wave goodbye to manual entry. Hello intelligent.

Automated entry

Save costs and improve the accuracy of your accounts payable data by eliminating manual entry from the process. With intelligent features like Smart OCR, Clickable Auto-learning, Line Level Recognition, Supplier Auto Processing, and Three-Way Matching, you're not only ready to automate AP today. You're ready for whatever tomorrow brings.

Native experience

Because ZoneCapture is a native SuiteApp, NetSuite remains your single source of truth for everything finance. Bills and credits are created, stored, and are visible in real-time with their corresponding, native NetSuite records. Plus, capture additional fields and extend your existing NetSuite workflows and other customizations without skipping a beat.

Reduced effort

Every Zone App you use means less work and more freedom for you and your team. Businesses using ZoneCapture see a reduction in time-spent managing accounts payable processes by up to 83%. Combined with the reduction in errors from manual entry and direct integration with email for PDF and e-invoices, you'll be spending less time working and more time...well, whatever you think you should be doing that isn't entering in numbers to a field hour after hour after hour after hour. You get the point 😉

E-invoicing ready

With the global adoption of e-invoicing growing rapidly, preparing your business to capture e-invoices is likely to hit your list of priorities before you know it. ZoneCapture makes introducing your business to e-invoicing a painless process from the start. Whether you're using e-invoicing today or simply want to be ready for the future, we've got you covered.

Limitless potential

All Zone Apps were built with the intention of unlocking the growth potential of your business by freeing finance teams from the limitations of siloed, clunky software built as early as 1985. Yes. That's how old excel is. And while we love doing things manually here and there, we know it's no way to scale a business. Flexibility and scalability are core to every Zone App and its capabilities. When you use ZoneCapture, you're not only making today easier. You're making your future limitless.

Who said finance can’t be fun?

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PROCESS

How does ZoneReconcile work?

Receive
Review
Validate
Create

Receive bills and credits

As your business receives bills and credits from vendors you do business with, all invoices in PDF or e-invoice format will get forwarded to a pre-selected email address.

This email address is unique to you and your business and is foundational to initiating the workflow with ZoneCapture.

Automated data entry and review

Once the invoice is received, ZoneCapture then uses intelligent Optical Character Recognition (OCR) technology to automatically scan and recognize relevant data on the invoice, or what we call Smart OCR.

ZoneCapture then automatically creates booking proposals by using the scanned data and mapping it directly into a NetSuite Vendor Bill. This means the entire process from receiving the invoice to capturing it in NetSuite is completely touchless and requires no external interface or manual entry.

Validate captured data

ZoneCapture users are then able to validate the details of the bills and credits proposals created by capture directly in NetSuite and the associated Vendor Bill record.

Features like Three-way Matching and Split-screen View allow for a focused approach to reviewing partially or mis-matched invoices and purchase orders for any possible errors.

Users can then take advantage of Clickable Auto-learning to enhance ZoneCapture's ability to handle unique invoices or data sets received by the business from various vendors.

Create validated transactions

Once the data is reviewed and validated (manually or automatically), transactions are created from these proposals.

Because this all happens natively in NetSuite, all your existing workflows, customizations, and forms are all fully supported.

And with all your accounts payable data in one place, keeping an accessible record and trail of your invoices, purchase orders, and bills goes from painful to painless in a matter of minutes.
Features

A payments experience you might have to see to believe

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Time Constraints

Deadlines imposed by everything from closing month end to  years of audits constantly add pressure to the already-full plates of finance teams. Businesses are left with the paradox of slowing down growth in favor of more structure or burning people out from hours of manual labor a machine can do.

Time Constraints

Deadlines imposed by everything from closing month end to  years of audits constantly add pressure to the already-full plates of finance teams. Businesses are left with the paradox of slowing down growth in favor of more structure or burning people out from hours of manual labor a machine can do.

Time Constraints

Deadlines imposed by everything from closing month end to  years of audits constantly add pressure to the already-full plates of finance teams. Businesses are left with the paradox of slowing down growth in favor of more structure or burning people out from hours of manual labor a machine can do.

Time Constraints

Deadlines imposed by everything from closing month end to  years of audits constantly add pressure to the already-full plates of finance teams. Businesses are left with the paradox of slowing down growth in favor of more structure or burning people out from hours of manual labor a machine can do.

Recognize

Recognize features for ZoneBilling leverage NetSuite’s native Advanced Revenue Management (ARM) to reduce errors and hours spent on recognizing your revenue according to the rules, all with a few clicks. The best part? Every detail is in one place, making Audits a little less of a nightmare.
Here are some key features you get with Recognize for ZoneBilling:
  • Feature
  • Feature
  • Feature
  • Feature

Time Constraints

Deadlines imposed by everything from closing month end to  years of audits constantly add pressure to the already-full plates of finance teams. Businesses are left with the paradox of slowing down growth in favor of more structure or burning people out from hours of manual labor a machine can do.

Time Constraints

Deadlines imposed by everything from closing month end to  years of audits constantly add pressure to the already-full plates of finance teams. Businesses are left with the paradox of slowing down growth in favor of more structure or burning people out from hours of manual labor a machine can do.

Time Constraints

Deadlines imposed by everything from closing month end to  years of audits constantly add pressure to the already-full plates of finance teams. Businesses are left with the paradox of slowing down growth in favor of more structure or burning people out from hours of manual labor a machine can do.
Videos

See Capture in action

Capture

ZoneCapture Customer Success Story | Escalante Golf

Listen to Conner Huffman, VP of Corporate Development at Escalante Golf, talk about the company's experience with ZoneCapture.

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Capture

GenAI: a world of faster processing times, unparalleled compliance, and substantial cost reductions.

GenAI, our cutting-edge AI technology in ZoneCapture, takes AP Automation to the next level, bringing speed, accuracy, and insights that were once unimaginable. Experience a substantial boost in revenue as GenAI effortlessly extracts custom data from your invoices, automatically populating every necessary field and accurately selecting the right vendor. Saving your business time and money. So your team can focus on results! But GenAI goes beyond just efficiency. It evolves and adapts with every transaction, continuously improving and fine-tuning your AP operations. This means a significant reduction, or even elimination, of costly errors that can negatively impact your business. Welcome to a world of faster, MORE INTELLIGENT, processing times, unparalleled compliance, and substantial cost reductions. Embrace the future of AP Automation with GenAI, arriving in late 2023. Are you prepared to revolutionize your AP processes and unlock the potential for exponential growth? Reach out to us at suiteapps@zoneandco.com.

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Capture

How to convert an invoice into usable data in NetSuite natively with ZoneCapture | The ERP Coach

🚀 Elevate your NetSuite game with our latest tutorial! In this video, we deep dive into the seamless process of converting invoices into actionable data right within NetSuite, all thanks to the incredible power of ZoneCapture.

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Capture

3-way matching just got so much “suiter”

Justyna Bileck gives a comprehensive overview of the new 3-way matching features.

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Want to learn more about automating bank and credit card reconciliations in NetSuite? Talk to a Zone Apps expert about ZoneReconcile and close faster, saving hours of manual processing daily without hassle, manual entry, or errors.

Pricing

Painless AP at a painless price

Starter
$2,000 / Month
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Best for emerging businesses
Plus
$5,000 / Month
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Best for fast growing businesses
Enterprise
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Best for businesses over $100M
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Library

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Billing

Preparing your billing system for growth: how to stay ahead as your business evolves

Every business, big or small, will grow – growth is inevitable. Whether it happens through expanding into new markets, adding new pricing models, buying other businesses or launching new products or services, growth brings unexpected challenges, especially around billing.

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Zone

Zone & Co roundtable on OTC digital transformation at SuiteWorld 2024

Zone & Co CFO Chad Wonderling hosted a panel discussion at SuiteWorld 2024 to discuss how real-world companies are embracing usage-based billing models to drive financial efficiency and scalability.

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Reporting

Choosing the Right Data Integration Platform

Here’s everything you need to know about the types of data integration platforms out there, how they can transform your business and the key factors you should look for to make the perfect choice.

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